Procurement Manager

Overview: Oversee the annual procurement budget of USD $20 million on commodities such as capital equipment, fuel and oils, forestry equipment, chemicals, sawmilling spares, motor vehicle spares, PPE, and medical supplies for our clinics. I am also responsible for the transportation of timber to our retail outlets throughout the country.

• Confer with supply chain planners to forecast demand or create supply plans that ensure availability of materials or products all the time.
• Define performance metrics for measurement, comparison, or evaluation of supply chain factors, such as product cost and quality.
• Analyse inventories to determine how to increase inventory turns, reduce waste, or optimise customer service.
• Develop procedures for coordination of supply chain management with other functional areas, such as sales & marketing, finance, production & quality assurance.
• Negotiate prices and terms with suppliers, vendors, and freight forwarders.
• Meet with suppliers to discuss performance metrics, to provide performance feedback, & to discuss production forecasts or changes.
• Design & implement supply chains that support business strategies adapted to changing market conditions, new business opportunities, or cost reduction strategies.
• Manage activities related to strategic or tactical purchasing, material requirements planning, inventory control, warehousing, or receiving.
• Monitor supplier performance to assess ability to meet quality and delivery requirements.
• Collaborate with other departments, such as production, engineering, and quality assurance, to identify and evaluate new suppliers.
• Appraise vendor manufacturing ability through on-site visits and measurements.
• Evaluate and select information or other technology solutions to improve tracking and reporting of materials or products distribution, storage, & inventory.

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Procurement Officer

• Identify vendors of materials, equipment and services and interview them in order to determine product availability and terms of sale.
• Purchase needed supplies and equipment by competitive bidding, quotations and negotiations in compliance with organisational policy.
• Assist operations in budget preparation by providing data on price trends, market conditions, new products, comparative prices.
• Provide cost estimates for equipping new or existing facilities; prepare bidding documents and award orders as required.
• Work with the warehouse personnel and vendors to ensure proper receipt of goods and payment.
• Maintain accurate and complete purchasing records as required.
• Resolve vendor or contractor grievances and claims against suppliers.
• Prepare reports regarding market conditions and merchandise costs.
• Liaise with clearing agents and officials on importation of goods and ensuring users are informed of logistics progress.
• Evaluate and select information or other technology solutions to improve tracking and reporting of materials or products distribution, storage, or inventory.
• Analyse market and delivery systems to assess present and future material availability.

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Previous experience includes Junior Buyer, Warehouse Assistant and Warehouse Clerk